iCloud and Outlook are ii of the most popular apps for storing contacts. Sometimes you choose one organization for all of your devices, but other times you end upward using both. Maybe y'all're using an iPhone with a Windows laptop, or Apple for work and Microsoft for home.

This is where challenges can kick in. You might have two totally different versions of your contact data in iCloud and Outlook and be unsure of which one to trust. Or, you might have contacts that are accessible in one platform but not the other, making it difficult to keep in touch with the correct people wherever yous are.

To fix this, you lot need a sync.

Even if iCloud and Outlook have totally dissimilar operating systems, you lot tin get them to play nicely and continue your contacts upwards-to-date everywhere, no matter which platform or device you're looking at.

There are several ways to attain this. Hither's our rundown of the best options so yous tin notice the easiest solution for you.

Learn More About HubSpot's Operations Hub Software

How to Sync Outlook Contacts with iCloud


Import/Export

Export from iCloud and import to Outlook

Often an import/export is the simplest option for a one-off transfer of contacts between apps, but with Outlook and iCloud it'due south much more than complicated. This is because Outlook uses a standard CSV file format while iCloud uses vCard (.vcf) files. For a manual export from iCloud and import into Outlook you need to:

  1. Go to icloud.com/contacts/ to access your contacts list.
  2. Click the Actions Carte du jour on the bottom left corner and choose "Select All", or cull only the contacts you want to export.
  3. Click "Export vCard…" in the Actions Menu to download a vCard file.

Selecting Option from the iCloud Menu to Export Contacts to Outlook

  1. Use a vCard (.vcf) to CSV (.csv) online converter, or follow this procedure from Microsoft.
  2. Navigate to the "People" tab of Outlook Web > Manage > Import Contacts.
  3. Upload the CSV you converted from your iCloud vCard file.

Export from Outlook and import to iCloud

It'southward a similarly complicated process for moving contacts in the other direction from Outlook into iCloud:

  1. Go to the "People" tab of Outlook Web.
  2. Navigate to Manage > Export Contacts.

Outlook Menu Displaying the Options to Export and Import Contacts

  1. Download a CSV of the contacts you lot want to export.
  2. Apply a CSV (.csv) to vCard (.vcf) online converter.
  3. Become to icloud.com/contacts/ to access your contacts listing.
  4. Click the Actions Card on the lesser left corner and cull "Import vCard" before selecting the vCard you converted from your Outlook CSV file.

Equally you tin meet, import/export is a pretty arduous process for moving contacts between iCloud and Outlook. Another drawback is that it offers a onetime information transfer that'southward but reliable for the precise moment your data is exported. Allow's wait at some more straightforward and effective solutions.

Utilize iCloud for Windows

iCloud for Windows is an app that's specifically designed for yous to utilise iCloud on your Windows devices. With iCloud for Windows, you tin sync your mail and calendar likewise equally your contacts with Outlook, and so both apps are kept upwardly-to-engagement. Here's how to get ready:

  1. Download iCloud for Windows in the Microsoft Shop.
  2. Launch the app and sign in with your Apple ID and countersign.
  3. Select the choice to sync Mail, Contacts, Calendars, and Tasks, and so click Apply.
  4. After the setup has finished, launch Outlook. You should now be able to see your iCloud e-mail, contacts, and calendars synced there.

iCloud Account Settings Showing Outlook Contacts in sync

iCloud for Windows is an effective mode to keep both apps upwardly-to-date, just it does lack the level of customization available with a defended syncing app as described in the previous choice.

Connect iCloud and Outlook with your CRM

Managing contacts is not easy. Equally your business grows so exercise your databases, and this increasing number of business organisation contacts needs constant updates.

Having ii contact repositories like Outlook and iCloud working side by side to each other makes things fifty-fifty harder. So if you tin, it'southward improve to select just one of them for all your business organization contacts.

Next to that, the best manner to manage contacts is past centralizing them inside a CRM. In that location you lot can visualize and control the relationship with your contacts from first to cease. Your CRM should be in sync with all the other systems where yous or your team interact with contacts, including Outlook, iCloud, or both.

But if you demand to utilize all these tools adjacent to each other, how exercise you keep them together?

With constantly changing data, an import/export is non a good solution for this problem because, even if you would take the fourth dimension to consign CSV files every day, your data will never be truly up-to-date.

Native integrations and iPaaS are good solutions to continue databases in sync. If yous think connecting your unabridged iCloud or Outlook contact listing with your CRM would be completely chaotic, make sure you utilize a solution where yous can filter the type of contacts yous need to sync. Establishing actions and workflows betwixt apps tin also exist helpful to automate processes and improve the way you lot organize and manage your contacts.

Having upward-to-appointment contact data bachelor in the correct tool makes all the difference. One time y'all find the best solution for your business concern, you lot'll run into your customer experience concern operations improving day-by-day.

New Call-to-action

New Call-to-action

Originally published Jan 25, 2021 12:43:29 PM, updated April 21 2021